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GF2023-02-RFP Canada Day

City of Grand Forks Request for Proposals
Canada Day 2023 Event Planning and Delivery
RFP# GF2023-02-RFP (GF2023-02-RFP-CanadaDay2023)
Date of issue – March 10, 2023
Date of Closing – March 28, 2023 @ 2pm

Canada Day (July 1) is an important community celebration that is supported by the City of Grand Forks. In previous years several models have been used to arrange Canada Day festivities. Often this occurred via a partnership with either the Grand Forks / Boundary Chamber of Commerce or through Community Futures. In recent years, an Events Coordinator, hired through the Rural Dividend Fund, hosted Canada Day on behalf of the City, and in 2021, the Downtown Business Association (DBA) arranged a COVID-19 pandemic limited event.  Last year, the City contracted the organization of the event through the same Request for Proposal process being used again this year.

City staff are working on plans to celebrate Canada Day through seeking qualified partners to deliver the event. Interested parties are encouraged to submit proposals that demonstrate community spirit, collaboration, and celebration.


The City of Grand Forks is seeking proposals from individuals and/or organizations (the proponent) that are interested in planning and delivering Canada Day 2023 celebrations on behalf of the City. The budget for Canada Day 2023 festivities is $5,000.
All contract documents are available through BC Bid and on the City of Grand Forks website. Proponents are solely responsible for ensuring any addenda are downloaded, reviewed, and included in their bid. Questions regarding this RFP can be directed to Daniel Drexler, Corporate Officer, at 250-442-8266 or via email at ddrexler@grandforks.ca. Do not send pricing information to this email address.

Proponents must refer to the RFP Documents for the terms governing the selection process. Proposals shall be prepared and submitted at the sole expense of the proponent and without cost to the Corporation of the City of Grand Forks. All proposals received by the City of Grand Forks Corporate Officer become the property of the Corporation of the City of Grand Forks and as such are subject to the Freedom of Information and Protection of Privacy Act.

Proposals may be submitted until 2:00 p.m. (local time), Tuesday, March 28, 2023. At this time, only electronic submissions are being accepted.
Proposals may be submitted electronically in pdf format with the RFP name and number noted in the email subject line to: corporate@grandforks.ca.

Full details on this RFP can be found in the specification document: GF2023-02-RFP-CanadaDay2023