Job Posting

Job Posting – Administrative Assistant II

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Administrative Assistant II
Department: Finance Department
Position Type: Administrative Assistant II (C.U.P.E. Local 4728)
Hours of Work: 37.5 hours per week

Under the general direction of the Chief Financial Officer and the immediate direction of the Comptroller, the Administrative Assistant II is responsible for assisting the public, processing payments, document processing, updating records, handling office opening and closing procedures, and operating all office equipment. The Administrative Assistant II will assist the Senior Accounting team, Revenue and Payments Clerk, as requested.

Qualifications and Experience:

  • Completion of Grade 12.
  • The ideal candidate will possess a financial certificate relevant to local government, along with related experience. The City may also consider candidates with a lesser certification, such as office administration, if supplemented by significant financial experience.
  • Experience with Vadim iCity financial software, including accounts payable, accounts receivable, payroll, and general ledger functions is considered an asset.
  • Strong ability to interpret and follow complex oral and written instructions while effectively communicating information both verbally and in writing.
  • Proven ability to multitask, stay organized, meet deadlines, and adapt to evolving priorities in a fast-paced environment.
  • Ability to build and maintain positive working relationships with diverse internal and external stakeholders, including the general public.
  • Proficiency in modern office software, including word processing, financial spreadsheets, databases, and other business applications.
  • Familiarity with financial reporting, reconciliation, and data management systems.
  • Minimum of two years’ experience in office administration, including familiarity with standard procedures and best practices.
  • Excellent interpersonal and communication skills, with a high degree of professionalism and customer service orientation.
  • Ability to embrace change and learn new processes in a technology-driven workplace.

This is a Union position, subject to all applicable sections of the C.U.P.E. Local 4728 Collective Bargaining Agreement.

Job Description: 2025 – Administrative Assistant II 

Using the subject line “Administrative Assistant II”, please submit your resume and cover letter, in confidence, to Human Resources, City of Grand Forks, 7217-4th Street (PO Box 220), Grand Forks, BC, V0H 1H0, or by e-mail: jobs@grandforks.ca

Cover letters and resumes will be accepted until 12:00pm (noon) on Monday, March 31, 2025.

The City of Grand Forks appreciates the interest and effort of all applicants interested in this position, however only those selected for an interview will be contacted.